1098-T General Information

How does a Health Science Center student get a copy of the 2014 1098-T?

If you were enrolled at the Health Science Center for the 2014 Spring and/or Summer terms you will need to go to the website: https://tra.vangent.com in order to download and print your 2014 1098-T for those terms. There is a tab called “Student Help” to the left of the User ID box with frequently asked questions if you have questions or need assistance. If your Social Security Number was not on file at the time that the 1098-T’s were issued, an electronic form will not be available. Please contact Tracey Biggs at Biggs@tamhsc.edu if you have any questions concerning your 1098-T availability.

If you were enrolled for the 2014 fall term or the professional term you can download your 1098-T form from the Howdy portal: https://howdy.tamu.edu and going to My Finances and clicking the 1098-T link. If you have questions call the 1098-T hotline at 979-862-4298 or email Form1098T@tamu.edu

Therefore, if you were enrolled during either the spring or summer AND then either the fall or the professional term you WILL have two separate 1098-T forms; one from the Health Science Center and one from Texas A&M University

How does a Health Science Center student get a copy of a 1098-T for previous years?

Log into: https://tra.vangent.com in order to download a 1098-T from a previous year. There is a tab called “Student Help” to the left of the User ID box with frequently asked questions if you have questions or need assistance. If your Social Security Number was not on file at the time that the 1098-T’s were issued, an electronic form will not be available. Please contact Tracey Biggs at Biggs@tamhsc.edu if you have any questions concerning your 1098-T availability.

Is the amount that is reported in Box 2 of my 1098-T form, the amount that I can use for claiming the Education Tax Credits?
Not always. When claiming the education tax credits, the credit is based on the amount of qualified educational expenses actually paid by the taxpayer. Texas A&M University only reports the amounts billed for qualified educational expenses and not the payments. You will need to review your payment records to determine the actual qualified expenses paid for the calendar year that you are claiming the education tax credits.
Why isn't there an amount in Box 1?
The IRS instructs institutions to report either payments received (Box1) or amounts billed for qualified tuition and related expenses (Box2) on the 1098-T. Once an institution has selected one of these options, they cannot change reporting methods between calendar years without IRS permission. Texas A&M reports qualified tuition and related expenses that were billed during the tax year (Box2) , therefore, Box 1 – Payments Received for Qualified Tuition and Related Expenses, will be blank.
What other information do I need to claim the tax credit?
While it is a good starting point, the 1098-T, as designed and regulated by the IRS, does not contain all of the information needed to claim a tax credit. Most of the information needed must come from the student's personal financial records of what the student paid during the calendar year. Additionally, each taxpayer and his or her tax advisor must make the final determination of qualifying expenses.
If I received more in scholarships and grants (Box 5) than I was billed in tuition charges and related expenses (Box 2) does this mean that it is taxable income?
Please refer to IRS Publication 970 or seek the services of a qualified tax professional to assist you in determining the taxability of your scholarships and grants.
What tax year 1098-T forms are available online?
1098-T tax forms are available online at the Howdy Portal. Current and Former students can access the current year, plus one previous year's form. For example, in 2015 while you are preparing your 2014 taxes, the 2014 and 2013 1098-T forms are available for you to view and print.
How do I get a copy of my 1098-T?

Your 1098-T is available online via the Howdy Portal. Please follow the steps below to retrieve your 1098-T.

First, you must log into the Howdy Portal.

Current Students & any student enrolled in the past two years:

  1. Click the "My Finances" tab
  2. Click on "1098-T Tax Forms"

You can retrieve the 1098-T Detail form by following the same steps above and clicking on "Detail" instead of "Form". The detail provides you with the separate line items and amounts that make up each box on the 1098-T.

What are the contents of the boxes on my 1098-T?

Detail about the amounts on your specific 1098-T can be found on the 1098-T Detail on the Howdy Portal. The 1098-T Detail itemizes each transaction which makes up the totals for each box on your 1098-T form.

The heading "Detail of Charges Billed" and the amount on that line is the total in Box 2. All transactions under that heading are the individual line items and amounts that make up the total in Box 2.

The heading "Detail of Adjustments to Prior Charges" and the amount on that line are the total in Box 4.

The heading "Detail of Scholarships or Grants" and the amount on that line is the total in Box 5.

The heading "Detail of Adjustments to Prior Scholarships or Grants" and the amount on that line is the total in Box 6.

The headings of "Other Charges Billed" and "Other Payments and Loans" are included on the detail for your information only. These amounts are not on the 1098-T but are transactions that were made on the account during the year but cannot be included on the 1098-T per IRS regulations. You will use this information if you are reconciling your 1098-T to your student account.

* *For 1098-T purposes Texas A&M University reports amounts when billed and NOT when paid, received, or posted. For this reason Box 1, Box 3 and Box 10 are not used by Texas A&M. * *

The address that is on my 1098-T is incorrect. How can I change my address?

To change the address noted on your 1098-T, please follow the steps below.

  1. Log into the Howdy website.
  2. Click on the "My Record" tab
  3. Under "My Information", click on "View/Update Contact Information"
  4. Click on "View/Update Addresses/Phones"
How can I claim the American Opportunity Credit/Lifetime Learning Credit when Box 2 does not match what I paid?
IRS Publication 970 has information on how to figure the American Opportunity Credit or Lifetime Learning Credit when the amounts reported in Box 2 do not match what was actually paid.
Where is my student's 1098-T mailed?

If a student chooses on-line delivery, no paper form will be mailed. If a student chooses paper delivery, the 1098-T is mailed to the permanent address by January 31st.

What are the Detail Code Descriptions on the 1098-T Detail?
The detail code descriptions on your 1098-T Detail provide a brief description of each transaction included in your 1098-T calculations. Without detail code descriptions it's difficult to reconcile your 1098-T to your Student Account because different accounting cycles are used. These descriptions also identify separate transactions that may have been combined and billed together on your Student Account.
How can I understand what the "term" codes mean on my 1098-T Detail?

Please see below for an explanation of the column labeled "term" in your 1098-T Detail.

First four digits = Calendar Year
Fifth digit = Semester (1-Spring, 2 - Summer, 3 - Fall, 4 - Veterinary Student Semester)
Sixth digit = Location (1-College Station, 2-Galveston)

Examples:

201231 = Fall 2012 in College Station
201212 - Spring 2012 in Galveston

What are the amounts reported in the boxes on the 1098-T?

The boxes contain the totals of your annual qualified tuition and fees. Box descriptions can be found at bottom of the 1098-T itself, and additional information and descriptions can be found on the IRS website http://www.irs.gov/ keyword "1098-T".

* * For 1098-T purposes Texas A&M University reports amounts when billed and NOT when paid, received, or posted. For this reason Box 1, Box 3 and Box 10 are not used by Texas A&M. * *

How do I request a duplicate 1098-T (for any year)?

To receive a paper, duplicate 1098-T Form or Detail, from the current year or any previous years (2004-2013), the student must personally complete and sign a 1098-T Duplicate Request Form. Even when the parent/guardian has access to the student's tax information online, only the student can authorize a duplicate request, and the request form is required. Follow the instructions and complete the form entirely. The most common delays are due to missing or incomplete information on the request form.

For prompt delivery:

  • Include your UIN (not SSN) on the form
  • Write legibly
  • Include a current telephone number and email address
Can parents/guardians have access to the student's 1098-T?

Yes, but only with the student's direct consent and permission. Texas A&M is prohibited from discussing or disclosing any student information over the telephone or to anyone other than the student themselves. Only the student can grant a parent or guardian access to their online 1098-T by going to the Howdy Portal and granting this access. Exercising this option allows parents or guardians to view their student's tax information online.

In order for the student to grant this permission, students must follow the steps below.

  1. Log in the Howdy Portal
  2. Click the "My Finances" tab
  3. Click the "Parent Guardian" window

    From here, the student should follow the prompts to make their selections.

How do I get more information on the 1098-T?

Texas A&M University is prohibited from giving tax advice, or guidance on tax determinations or calculations, and from disclosing any student information over the telephone or to anyone other than the individual student. We offer as much information as possible and include informative resources and references when available.

"Instructions for Students on the 1098-T Form" are printed on the 1098-T Tax form itself in order to answer some of your questions. We have also created a list of FAQs that are available on the Texas A&M University Payroll Services Website. Once you are on the website, simply click "1098-T" from the right hand menu. Then click “1098-T General Information”. This page will give you a brief overview of the 1098-T. Other resources such as IRS Publication 970 or seeking the advice from a qualified tax professional are recommended if you have questions about your specific reporting.

Why should I elect online access for my 1098-T?
Along with accessing the 1098-T Form, you also gain immediate access your 1098-T Detail - which isn't included in U.S. Mail delivery option. This Detail itemizes each of your student account transactions included in your specific 1098-T box totals, and also includes all charges or credits that weren't able to be included on the 1098-T. This provides you with the amounts that you paid and the opportunity to reconcile back to your student account. If your parent or guardian needs your tax information, you can grant them access to view your record on Howdy.
I can’t log into the Howdy portal, what should I do?
Click on the appropriate link under the Log In box on the Howdy homepage; or click on the box at the bottom of the homepage that applies to your problem. Follow the detailed instructions found at all of these separate links.
I am a parent and I can’t log into the Howdy portal, what should I do?
In order for a parent to view and download the 1098-T form from Howdy, your student must grant you specific access to “Tax Form 1098-T”.. After your student has given you access to view his/her tax forms, go to the Howdy homepage and click the button “Information about Parent Access”. Click the Parent/Guardian tab and follow the instructions for Parent Access to Academic Records and other Services.
I am a former student (gone longer than two years). How do I get my 1098-T from a previous year?
Print and complete the 1098-T Duplicate Request form that can be found on the Payroll website (http://payroll.tamu.edu) under the 1098-T link on the homepage. Submit this signed form to the Payroll office per the instructions at the bottom of the form.
Where do I get my 1098-E form?

You can download your 1098-E by logging into MyAggieLoans .

If you have any questions concerning your 1098-E please call 979-847-3337, option 4.

When will the 1098-Ts be available?
The 2015 1098-T Forms and Detail will be available by the IRS mandated deadline of January 31, 2016. Students will receive an email message informing them that the forms and detail have been loaded into Howdy. Paper copies, for those that selected them, will be mailed out by January 31, 2016.
What if my student is away on study abroad, military duty, etc. and, therefore, cannot gain access to the 1098-T?

In situations where the student is away or inaccessible, gaining access to tax information presents a problem. Federal law prohibits the release of any information without the student's direct consent, even when the student is away for academics, research, or on official military orders.

First, plan ahead and have any required documents signed or have electronic access privileges in place before the student departs. Second, maintain contact with the student so he/she can be reached for direct verification. Finally, you may consider consulting with a legal professional to acquire a Power of Attorney (POA). The POA is the only circumstance where Texas A&M University is permitted to release tax information to parents or guardians.

Why is privacy of information so important?

Federal law requires and ensures privacy of information through the Family Educational Rights and Privacy Act (FERPA). Texas A&M University cannot disclose a student's financial or tax information to anyone over the telephone.

Find specific details about FERPA and the privacy of information at http://www.ed.gov/policy/gen/guid/fpco/ferpa/students.html

What is a 1098-T anyway?

The 1098-T (along with the 1098-T Detail) provides tax information necessary to determine eligibility for the American Opportunity Credit and the Lifetime Learning Credit. These are two tax credits available to help offset the costs of higher education by reducing the amount of your income tax.

American Opportunity Credit – 40% of credit may be refundable. To be eligible, a student must be in his/her first 4 years of undergraduate schooling, must be enrolled at least half-time in a degree program and can't have any felony drug convictions.

Lifetime Learning Credit – is more broadly applicable to any postsecondary education to acquire or improve job skills. There is no limit to the number of years that this education tax credit can be taken.

Can I change back from online delivery of the 1098-T to U.S. Mail delivery?

Yes, students can change the delivery method of their 1098-T by logging into the Howdy Portal. Begin by clicking the "My Finances" tab, then choosing "1098-T Delivery Method".

In compliance with IRS requirements, Texas A&M must mail the paper 1098-T's on or before January 31. You should receive it within 5-7 business days.

*If you've elected online delivery, a standard paper form will not be mailed.